Your fundraising materials

Here's some handy fundraising materials for you to use when promoting your new event, including sponsorship forms, posters and important things to remember for your fundraiser.

Two Sue Ryder Wheatfields Hospice supporters with a donation bucket

A helping hand for your event

Organising your own fundraiser can be a busy time, so we have some useful materials to help get you started and give a little helping hand with promoting your event.

Things to check for your event

First Aid

You’ll need a well stocked First Aid kit to hand, and ideally someone who is first aid trained (especially for bigger events.)

Food Hygiene

Check the Food Standards Agency guidelines if you’re serving food to ensure it is being done safely.


If you’re holding a raffle, remember to charge a standard price for the ticket and draw the winner on the same day. For anything more complicated, you’ll need to get more information from your local council’s licensing department.


There are a couple of different rules for collections.

If your collection will be on private land, you’ll need permission from the owner. If it’s in public, then you’ll need a license from your local authority. Ensure all your collection boxes or buckets are sealed and secure. Keep it safe and legal 16 Fundraising should be fun and exciting. It’s also important that what you do is safe and legal for you and everyone involved.

Risk Assessment

When planning a fundraising event, it might be necessary to complete a risk assessment. If this is something you need, our team can help.

Handling money

When counting money, a second person should be with you to verify the amount raised. Money should be kept in a secure place, and paid in as soon as possible.

Permission and licenses

We recommend getting in touch with your local authority to check whether you need a licence for your fundraising. This may include public entertainment, recorded music, or the sale of alcohol. Insurance If you’re inviting the general public, you’ll need

Public Liability Insurance for your event

Your venue may already hold this so check before getting in touch with any insurers.

Sweepstake and raffle guidelines


  1. The entry price must be the same for all participants.
  2. You need to decide before hosting your competition if the entry money will be split between the winner and the Charity, or if you are going to have a separate prize with all entry fees going to the Charity. Whichever approach you take, participants must be informed before they enter and the host cannot make a profit (ie funds will need to be donated).
  3. Participants in your office sweepstake must all be employed to work from the same location.
  4. You must not sell entry on the street or house to house.

For more information on the rules of running your own fundraising sweepstake please visit the Gambling Commission website or contact our Fundraising team at or on 0808 164 4572.

Sue Ryder sponsorship form

Print this out and keep it on hand so that, whenever a kind friend or colleague agrees to sponsor you, you can whip it out!

Fundraising poster

Doing your own thing? Whether it's a bake sale or a ball, you can download and use our poster to help promote your new fundraiser!

Fundraising thermometer

Let your family, friends and colleagues know how close you are to reaching your fundraising goal with this thermometer.

Need more help?

Our fundraising teams are here to help you get started on your fundraising journey.

If you have any questions or if you need anything to help with your fundraising, please get in touch. We'd love to hear from you!

Contact our fundraising teams