Winter Solstice Strider 10k and 5k dark run
Terms and Conditions and Disclaimer
Registration
Every participant must fill in their own registration form unless:
- The person completing the form is doing so as the parent or guardian of a participant aged under 18 in which case the parent or guardian must inform the participant that they have signed the terms and conditions on their behalf and that their participation in the event will be governed by these terms.
Refunds
The entry fee for the Winter Solstice Strider 10k and 5k is non-transferable and non-refundable. If the event has to be cancelled due to reasons beyond our control such as Covid 19 restrictions or bad winter weather, we will endeavour to reschedule the event to a later date for which entries will be valid.
Race number
Please do not swap or pass on your race number - we will not know who to contact in an emergency if you do. Any runners doing so will be disqualified. Make sure that your name, emergency contact details and any medical information – including medication you may be taking is printed on the back of the number. And if it is not please add them in pen when you receive the bib.
Wheelchairs and pushchairs
This is a foot race and, regrettably, due to the terrain, wheeled transport such as wheelchairs/ buggies/pushchairs are not allowed. Scooters/skateboards/roller skates are also forbidden.
Animals
Please note that during the event we only allow dogs on the course and then only one dog per runner. The dog remains your responsibility throughout your run. Please keep your dog on a short lead and take extreme care to avoid tripping runners. Dogs should be visible during the hours of darkness using either an illuminated or reflective collar/harness. Runners with dogs should start at the rear of the field and clean up any mess they make.
The event start
The organisers retain the right to make a change to the advertised start time and to stagger the start if necessary.
The route, terrain, obstacles and the need for head torches
Unpredictable events such as flooding or fallen trees may mean that the route and time of the Winter Solstice Strider may have to be changed. The terrain for this event is 95% rough track, which can be hazardous, especially in wet conditions. Participants should therefore wear appropriate clothing and footwear. Many, but not all, hazards and low branches will be clearly marked so as a minimum a good quality head torch must be worn (an additional chest-mounted torch is also advisable), for participant safety.
Contact details
Participants are personally responsible for updating the organisers with any new address and telephone details. All participants must provide emergency contact details. In the case of an emergency, the organisers may use the Emergency Contact details provided by you to contact your home or office.
Publicity and photographs
- By participating, participants agree to take part in pre and post-race publicity which may include interviews, photography and/or filming for Sue Ryder internal communications, local and/or national media and online media. We will also take photographs and/or videos during the event. We may also share images taken by our photographer after the event in case participants want to download them as mementos.
- By signing up to this event participants agree to Sue Ryder and our co-organisers using the images/video referred to above for future promotional materials, unless they notify us of any specific objections. The promotional materials may include leaflets and posters, web pages, emails/mailings and social media postings. Please inform us if you would prefer for us not to share images of yourself or members of your family. In the event that you raise any objections to the use of any image in which you are featured after the event Sue Ryder will remove that image from its website and refrain from any future use of it, but cannot undertake to remove from circulation any printed materials already in use.
- Sue Ryder and our co-organisers will endeavour not to use any photographs, images or likenesses of children aged 16 or under which identify them without express consent from a parent/guardian.
- Where we wish to provide identifying information along with a photo (for example in a press release if you win the event) we will ask the person involved or their parent or guardian for permission to publish the photo with identifying information. If this permission is not provided either in writing or verbally we will not publish the photo.
- Supporters are welcome to take pictures on the day but please ensure that, where the pictures capture images of children, only one's own family members are included.
Health and fitness
The event has been designed as a low-risk event for the averagely fit person. All participants should satisfy themselves that they are in good health and physically able to participate in the Winter Solstice Strider 10k or 5k. If in doubt, participants should take professional medical advice prior to the event. During the entry process, we ask if the participant has any health issues that we should know about. By providing this information, you are consenting to us passing it to the first aiders employed at the Winter Solstice Strider 10k and 5k where we deem it reasonably necessary to do. This information will only be used to assist in safeguarding the welfare of participants.
Retirement
Any participant who drops out after crossing the start line must report to a marshal. This will avoid any unnecessary later search.
Liability
The Winter Solstice Strider 10k and 5k is operated by Sue Ryder, and all participants take part at their own risk. Neither Sue Ryder nor its sponsors accept responsibility for any loss, injury or damage suffered by any participant personally or to their property as a result of taking part in the Winter Solstice Strider 10k and 5k in the absence of negligence or breach of statutory duty on the part of either Sue Ryder or its co organisers or sponsors. Personal accident and public liability insurance cover is advised to cover any loss, damage or injury you may sustain yourself, to your personal property, or cause to a third party or their property. Your signature on the entry form or your clicking ‘Submit’ in the online entry confirms your acceptance of these conditions of entry. If, during the event, you are involved in an incident with a third party, please ensure that you pass on all your details - it is not the responsibility of the event organisers.
Risks
Sue Ryder has a comprehensive risk assessment process for each event that aims to minimise or eliminate the risk to everyone taking part. However, by taking part in this event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
Age
Anyone under 18 years old must have their online entry done by (or entry form signed by) a parent/guardian or and must abide the rules. It is the parent/guardian’s responsibility of each under 18-year-old to ensure that they or their children are suitability fit and healthy to take part in the event. Under 11s must be accompanied along the route by an adult at all times.
Clothing and footwear
Participants are reminded that this is an night time outdoor multi-terrain course and that it is participants’ own responsibility to wear footwear and clothing appropriate to the nature of the course because the weather on the day may cause parts of the course to be slippery. A good quality head torch is also a requirement to take part in this event.
Headphones
As participants need to hear instructions from marshals, only bone conducting headphones are allowed.
Sponsorship
The Winter Solstice Strider 10k and 5k is an exclusive Sue Ryder fundraising event. Sponsorship monies raised may not be given to or shared with any other organisation. Participants are advised that they have a legal responsibility to ensure that all sponsorship monies and donations received for the Winter Solstice Strider are paid to Sue Ryder within a reasonable time.
Smoking and alcohol
Sue Ryder asks that participants and supporters do not smoke during the event. For health and safety reasons, participants may not consume alcohol prior to or during the event.
Data Protection
Please be aware that by registering you authorise Sue Ryder to process your personal and sensitive data in accordance with the Data Protection Act 2018 for the purposes of this event. By ticking the terms and conditions box on our registration form, you agree to Sue Ryder using your personal and sensitive data for the purposes outlined above. For further information about how we use your data, please refer to our privacy policy.
Disclaimer:
I hereby apply to participate in this event. I understand and agree to abide by the terms and conditions of the event (above). I agree to participate in this event at my own risk. I agree to run with consideration for others. I agree that the conditions of my entry state that I will follow the instructions given.
