Run Bolton Abbey
Terms and Conditions and Disclaimer
Registration - Every participant must fill in their own registration form unless:
- The person completing the form is doing so as the parent or guardian of a participant aged under 18 in which case the parent or guardian must inform the participant that they have signed the terms and conditions on their behalf and that their participation in the event will be governed by these terms.
- The person completing the form is doing so as the leader of a corporate team. It is the duty of the corporate team leader to notify the other team members of these terms and conditions and that the leader has signed them on behalf of the own team. The team leader must further ensure that all team members agree and accept that their participation in the event is governed by these terms and conditions. Any team member who does not so accept these terms should be withdrawn from the event.
- The person completing the form has or reasonably believes that they have the participant’s consent to their doing so on the participant’s behalf. The person completing the form must make the participant aware of these terms and conditions in good time before the event. In the event that the participant does not agree to be bound by these terms and conditions they should withdraw from the event. Participation in the event shall be deemed to be acceptance of these terms and conditions by the participant.
Refunds - Where you withdraw from the event more than 28 days before it is due to take place, you will have the option of transferring to next year’s event. If you do not wish to transfer, your registration fee will be refunded, less reasonable admin costs.
Where you withdraw from the event within the 28 days before the event date the entry fee is non-refundable. In such circumstances we may at our discretion allow you to transfer to next year’s event where there is a good reason for your withdrawal.
Race Number - Please do not swap or pass on your race number – we will not know who to contact in an emergency if you do. Any runners doing so will be disqualified. Make sure you write your name, emergency contact details and any medical information – including medication you may be taking – on the back of the number. If you have any conditions we need to be aware of, please mark a red cross clearly on the front top right hand corner of your race number.
The Event Start - The organisers retain the right to make a change to the advertised start time and to stagger the start with two minute intervals between groups that they will decide. Please note that staggering will not effect the participants race time as the organisers intend to use a chip timing system which will record their time from when they cross over the start and finish line.
Publicity and photographs
- By participating, participants agree to take part in pre and post-race publicity which may include interviews, photography and/or filming for Sue Ryder internal communications, local and/or national media and online media. We will also take photographs and/or videos during the event. We may also share images taken by our photographer after the event in case participants want to download them as mementos.
- By signing up to this event participants agree to Sue Ryder and our co-organisers using the images/video referred to above for future promotional materials, unless they notify us of any specific objections. The promotional materials may include leaflets and posters, web pages, emails/mailings and social media postings. Please inform us if you would prefer for us not to share images of yourself or members of your family. In the event that you raise any objections to the use of any image in which you are featured after the event Sue Ryder will remove that image from its website and refrain from any future use of it, but cannot undertake to remove from circulation any printed materials already in use.
- Sue Ryder and our co-organisers will endeavour not to use any photographs, images or likenesses of children aged 16 or under which identify them without express consent from a parent/guardian.
- Where we wish to provide identifying information along with a photo (for example in a press release if you win the event) we will ask the person involved or their parent or guardian for permission to publish the photo with identifying information. If this permission is not provided either in writing or verbally we will not publish the photo.
- Supporters are welcome to take pictures on the day but please ensure that, where the pictures capture images of children, only one's own family members are included.
Contact Details - Participants are personally responsible for updating the organisers with any new address and telephone details. All participants must provide emergency contact details. In the case of an emergency, Sue Ryder may use the Emergency Contact details provided by you to contact your home or office.
Health and Fitness - The event has been designed as a low risk event for the averagely-fit person. All participants should satisfy themselves that they are in good health and physically able to participate in the Run Bolton Abbey events. If in doubt, participants should consult a GP or hospital doctor prior to the event. In the entry process we ask if the participant has any health issues that we should know about. By providing this information you are consenting to us passing it to the first aiders employed at Run Bolton Abbey where we deem it reasonably necessary to do. This information will only be used to assist in safeguarding the welfare of participants.
Dropping Out - Any participant who drops out after crossing the starting line must report to an official to prevent any unnecessary search being started. They should also make sure that their tag is handed back to the steward at this point.
Liability - Run Bolton Abbey is operated by Sue Ryder, and all participants take part at their own risk. Neither Sue Ryder nor its sponsors accept responsibility for any loss, injury or damage suffered by any participant personally or to their property as a result of taking part in Run Bolton Abbey in the absence of negligence or breach of statutory duty on the part of either Sue Ryder or its sponsors. Personal accident and public liability insurance cover is advised to cover any loss, damage or injury you may sustain yourself or to your personal property or cause to a third party or their property. Your signature on the entry form or your clicking on the box in the on line entry conforms your acceptance of these conditions of entry. If during the event you are involved in an incident with a third party please ensure that you pass on all your details - it is not the responsibility of the event organisers.
Risks - Sue Ryder has a comprehensive risk assessment process for each event which aims to minimise or eliminate the risk to everyone taking part. However, by taking part in this event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
Children - Anyone under 18yrs old must have their entry form signed by a parent/guardian and must abide by the rules. It is each under 18yr old's parents/guardians responsibility to ensure they or their children are suitability fit and healthy to take part in the event. Under 14’s must be within arm’s reach of their parent/guardian at all times in the 10K race.
In the Fun Run Under 8s must be within arm’s reach of a responsible adult at all times. Running whilst carrying a child of any age (whether in a front or back baby carrier/harness, in your arms, on your shoulders or piggyback) is not permitted during the event, as it poses a substantial safety risk. Walking whilst carrying a baby or child is permitted as long as their safety and welfare is not compromised. Wheeled objects e.g. children’s scooters, skates, bikes etc are not allowed at Run Bolton Abbey. This is a foot race and wheeled objects are a hazard.
Age Restrictions - The half marathon and 10 mile routes are not suitable for any persons under 16.
Buggies - Due to the terrain buggies/pushchairs are not allowed on the fun run.
Wheelchairs - Due to the nature of the terrain the routes are not suitable for wheelchairs.
Clothing and Footwear - Participants are reminded that this is an outdoor multi –terrain course and that it is participants own responsibility to wear footwear and clothing appropriate to the nature of the course and the weather on the day as parts of the course may be slippery and exposed to the elements.
Sponsorship - Run Bolton Abbey is an exclusive Sue Ryder fundraising event. Sponsorship monies raised may not be given to or shared with any other organisation. Participants are advised that they have a legal responsibility to ensure that all sponsorship monies and donations received for Run Bolton Abbey are paid to Sue Ryder within a reasonable time.
Smoking and Alcohol - Sue Ryder asks that participants and supporters do not smoke during the event. For health and safety reasons, participants may not consume alcohol prior to or during the event.
Data Protection - Please be aware that by registering you authorise Sue Ryder to process your personal and sensitive data in accordance with the Data Protection Act 1998 for the purposes of this event. Sue Ryder will endeavour not to use any photographs, images or likenesses of children aged 16 or under. By ticking the terms and conditions box on our registration form you agree to Sue Ryder using your personal and sensitive data for the purposes outlined above.
Route Specific Rules - The Run Bolton Abbey Events are multi-terrain routes via roads, paths, tracks and open land around the Bolton Abbey Estate. There is one road crossing on a minor road on the route. Whilst all roads and crossings will be marshalled, the roads will NOT be closed and therefore for your safety and the safety of others participants must abide AT ALL TIMES with the instructions of police/marshals around the course, including stopping if necessary. Some parts of the routes are not on public rights of way so please do not attempt to run the route at any other time except for as part of the Run Bolton Abbey Event. There will be a cut off time stipulated for the half marathon on passing the Cavendish pavilion for the first time.
Animals - Please note that the route involves private land and some farmland and so dogs aren’t allowed on the route.
Earphones - The use of earphones is discouraged. Earphone users must be able to hear and respond to marshals directions and be aware of other users around them.
Disclaimer - I hereby apply to participate in this event. I or my parent/ guardian accept and agree that neither the organisers nor officials, the land owners, sponsors and fellow competitors shall be liable in any way, or in any circumstances, for damages or injury that I may suffer during this event. I understand and agree to abide by the terms and conditions of the event (above) and the rules of the organisers, (below). I agree to participate in this event at my own risk. I agree to run with consideration for others. I agree that the conditions of my entry state that I will follow the instructions given.
