These terms and conditions set out the basis for your participation in the event and by applying to enter you are deemed to have read and accepted them.
1. Registration
Online registration to take party in Sue Ryder Lap the Lake must be received by the closing date as stipulated.
All entry fees are payable to Sue Ryder.
All participants must supply emergency contact details.
Entry is restricted to participants aged 18 and over.
Participants must pay a non-refundable, non-transferable entry fee at the time of registering. The amount of the entry fee will be confirmed on Sue Ryder’s website.
Sue Ryder reserves the right to refuse any registration. Sue Ryder’s decision shall be final.
After registration participants will receive an email confirmation. Further detailed information about the event will be emailed to you prior to the event. This will be sent to the email you submit at the time of entering online.
All participants must notify Sue Ryder prior to the event of any medical conditions which our first aiders should be aware of.
If any of your contact or other details should change after you have entered the event, you should notify Sue Ryder as soon as possible by email
2. Alteration or postponement of the event
Sue Ryder reserves the right to alter, postpone or cancel the event where this becomes necessary as a result of circumstances beyond Sue Ryder’s reasonable control (for example Covid-19 resurgence).
Where the event is postponed or cancelled, participants shall be entitled to defer their entry to when the event next takes place or (subject to availability) transfer to an alternative Sue Ryder fundraising event. If there is no deferred or suitable alternative event you will be entitled to a refund of any entry fee you have paid.
Sue Ryder retains the right to make a change to the advertised start times, as well as operating a staggered start throughout the day by allocated ticket times. This is for the safety of all participants, suppliers, staff and volunteers, and to help safely control the number of participants in the pool at any given time.
3. Publicity
By participating, participants agree to take part in post-event publicity which may include interviews, photography and/or filming for Sue Ryder internal communications, local and/or national media and online media. We will also take photographs and/or videos during the event. Sue Ryder reserves the right to use any such photographs or videos in future promotional materials, which may include leaflets and posters, on our website, emails/mailings and on our social channels.
By taking part in the event or attending the event you are deemed to have given your consent, unless you notify Sue Ryder of any express objections. In the event that you raise any objections to the use of any image in which you are featured after the event, Sue Ryder will remove that image from its website and refrain from any future use of it, but cannot undertake to remove from circulation any printed materials already in use. You can withdraw your consent at any time by contacting us at supportercare@sueryder.org
4. Health, Safety & Fitness
Sue Ryder has a comprehensive risk assessment procedure for each event and will use all reasonable endeavours to ensure that the event is safe for participants and the public. However, by taking part participants agree to take reasonable care of their own health, safety and welfare and that of other participants and members of the public. Participants acknowledge that the event will take place at a third party venue, and that as such, risks may arise which are beyond Sue Ryder’s reasonable control.
Sue Ryder’s partner Hi5Ski will in addition carry out their own comprehensive risk assessment procedure and be responsible for health and safety in the lake with the provision of lifeguards.
Participants should be capable of a basic level of swimming ability.
Cold water swimming has additional risks to ordinary swimming, and can lead to panic attacks, hyperventilation and risk of drowning. All participants should satisfy themselves that they are in good health and physically able to participate in the event. If in doubt, participants should consult a GP, hospital doctor or other suitable healthcare professional prior to the event.
If you have any medical conditions, please contact us before completing this form for information about how you can be supported at this event.
All participants must wear suitable swimming attire; swimming costume/swimming shorts. All participants must wear a brightly coloured swim cap or hat when in the lake. Those without a brightly coloured swim hat will not be permitted in the water.
All participants must follow the instructions of the event organisers and lifeguards in and around the lake.
Participants agree to take part in line with all social distancing rules and government guidelines designed to prevent the spread of Covid-19 as they stand on the day of the event.
5. Withdrawing from Lap the Lake
Any participant who finds themselves unable to take part in the event for any reason should notify Sue Ryder as soon as possible. The registration fee is non-refundable.
Any participant who starts the event but then finds themselves unable to complete it for any reason should notify a Sue Ryder representative as soon as possible.
6. Liability
Lap the Lake is operated by Sue Ryder, and all participants take part at their own risk. Sue Ryder accepts no responsibility for any loss, injury or damage suffered by any participant personally as a result of taking part in Lap the Lake in the absence of negligence or breach of statutory duty on the part of Sue Ryder. Sue Ryder accepts no liability whatsoever for any damage to any participant’s property.
Cars left at the event are at participants' own risk. Please do not leave any valuables in your vehicle.
Participants should conduct themselves appropriately during the event and refrain from doing anything which might pose a risk or cause a nuisance to other participants, or which might reasonably be expected to adversely affect Sue Ryder’s reputation or bring the charity into disrepute.
Sue Ryder reserves the right to eject any participant who does not comply with these terms and conditions.
- Financial
All participants registering in advance of the event must pay a non-refundable, non- transferable registration fee at the time of entering the event.
All participants are encouraged to setup an online fundraising page, details of which will be sent to you via email.
The Sue Ryder Thames Valley Lap the Lake event is an exclusive Sue Ryder fundraising event. All participants must pledge to raise as much sponsorship as possible for Sue Ryder. Sponsorship monies may not be given to or shared with any other organisation. Sue Ryder suggests that each participant should seek to raise at least £100 in sponsorship.
Participants are reminded that they have a legal responsibility to ensure that all sponsorship monies and donations received for Lap the Lake are paid directly to Sue Ryder within six weeks of the date of the event. Cheques are made payable to Sue Ryder and should be sent directly to Sue Ryder Thames Valley Fundraising Team, Biz Space Theale, Merlin House, Brunel Road, Reading, West Berkshire, RG7 4AB and not any of our charity shops.
- Data Protection
Please be aware that by registering you authorise Sue Ryder to process your personal and sensitive personal data in accordance with the Data Protection Act 2018 for the purposes of this event only. By signing the registration form or completing the online entry, you agree to Sue Ryder using your personal and sensitive personal data for the purposes outlined above. In the event of an accident or emergency we may need to share your personal data (including health information) with our first aid providers and/or the emergency services, in order that they can give you appropriate treatment.
For further details about how we use and protect your information, please view our privacy policy. You can change your contact preferences, request a copy of our privacy policy or ask any questions by contacting supportercare@sueryder.org or 0808 164 4572.
In future, we may wish to send or contact you with information about our charitable activities and events. Please tick the appropriate boxes during the online registration process to opt in/out of future communications accordingly. If at any time in the future you decide that you no longer wish to receive mailing/texts, or information, please contact Sue Ryder at supportercare@sueryder.org or 0808 164 4572 to be removed from the relevant mailing list.
