Leckhampton Court Starlight Hike: A Night to Remember 2018

Leckhampton Court Starlight Hike: A Night to Remember 2018

Date
20th October 2018 - 21st October 2018
Time
7:00pm - 12:00am
Address
London Road
Charlton Kings
Cheltenham
GL52 6NR
GB
Registration Fee
Standard entry
£15.00
Child entry
£6.00
Child entry - five years and under
Free
On-the-day entry
£20.00
Family of Four entry - £48 total
£12.00
Team of Six entry - £72 total
£12.00
Fundraising target
£135 (optional)
Distance
10K
Contact
Matt Reay
01242 246 162
Event location map

51.8851043, -2.047631

Walk with us on our Starlight Hike – enjoy a night to remember raising funds for expert hospice care for local families in Gloucestershire.

Sponsored by Capita for the second year, the evening kicks off with on-stage entertainment from The Rock Choir and a warm-up from British Military Fitness Cheltenham, which will put you through your paces before you (and the hundreds of other hikers) set out on the 10K walk from 9pm.

Stroll through the softly lit hospice grounds

You’ll follow a marshalled route around Cheltenham, which will lead you the tranquil hospice grounds, softly lit with festoon lights and candles, where you will have the opportunity to remember loved ones.

Let’s shine in memory of those we love

This year we want to make Cheltenham shine bright in memory of those we love, so grab your friends and wear as much neon and colourful lights as you can. Bring on the light-up boppers, flashing hats, neon leggings and tutus, and party atmosphere!

Your entry fee includes a Starlight Hike T-shirt, goody bag, refreshments, support with your fundraising and a great night out too - all in support of local Sue Ryder hospice care.

Group or individual entry

Sign up individually or select 'Group' entry, give yourself a team name, and then register up to three other family members (for a Family of Four), or five friends, family and colleagues (for a Team of Six) to walk with you!

Family of Four - £48 (£12 per person)
Team of Six - £72 (£12 per person)

Please note: Your Family of Four must contain a minimum of one adult who is over 21 years old, and your Team of Six must contain a minimum of two adults who are over 21 years old. Please ensure you have all the contact details of your family members or teammates to hand before registering.

Can you help us make Starlight Hike 2018 one to remember?

Can you help support the event, volunteer on the night or recruit walkers to join us? We would love to hear from you so please get in touch at leckhampton.events@sueryder.org.

Main sponsor and supporters:

Logo of event sponsor Capita
Logos of event supporters Rock Choir, British Military Fitness Cheltenham and St Edward's Prep School

Sign up for Leckhampton Court Starlight Hike

Leckhampton Court Starlight Hike FAQs

What are the timings for the event?

6.45pm – Parking opens
7.00pm – Registration open / Sign-in for online entries open / Entertainment commences
9.00pm – Walks starts 
Midnight – Home time

What facilities are available and is there parking?

Yes, parking will be available. Full details and maps of parking locations will be made available in advance and included in your electronic event pack. Both the start/finish and hospice have toilets.

What emergency contact information do I need to provide?

In order to take part in Starlight Hike, you are required to provide (at the time of booking) an Emergency Contact name and number. This MUST be someone who is NOT attending the event with you and can NOT be yourself. Please make sure you input this information correctly when entering online as this information will be used in the event of an accident/emergency on the night.

This also MUST be someone over the age of 18 years, in the UK on the day of the event and contactable.

Where does the event start from and where does the route go?

The walk will starts from St Edward’s Prep School, London Road, Charlton Kings, Cheltenham, Gloucestershire, GL52 6NR. (Note: do NOT go to the Senior School on Cirencester Road as this is NOT part of the event and parking is NOT available here.)

There will be pre-walk entertainment and music to enjoy and get the party started, with The Rock Choir and warm up from British Military Fitness.

Our route is a 10km loop that follows public footpaths through Charlton Kings and Leckhampton before coming through the hospice grounds where you can leave a memory on our wall of stars.

Should you prefer not to enter the hopsice grounds then, of course, you are able to miss this section out and continue back to the finish.

What other information will be provided in advance of the event and when will this be sent?

Everyone registering online will be sent an electronic event pack approximately 5–10 days prior to the event that will include all the relevant information. We strongly advise you read this document as this will hopefully answer any questions you may have. If you have any questions that are not covered in the event pack, get in touch with the fundraising team as outlined below.

Starlight Hike T-shirts will be available in advance and we will host an evening - date to be confirmed via email - in the Day Hospice for people to collect them. Should you not be able to collect this on the announced date, you can make separate arrangements to collect these by contacting the fundraising team on leckhampton.events@sueryder.org or by calling 01242 246 162.

Walker numbers will be sent out to everyone in advance of the event so you can arrive with yours attached to your clothing. Note: if you are part of a team entry, all walker numbers will be sent to the lead member (the person who made the original online entry) and not individually.

 

What do I need to do on arrival?

Sign in in the sports hall. It is very important you do sign in so we know you are taking part and have arrived, especially so we have a record in the unlikely event of an emergency.

You will need to sign in at the relevant desk (alphabetical by surname) and collect your t-shirt if you don’t already have this. When you have signed in, please feel free to head outside where the stage and entertainment will be located. Refreshments will be available.

What do I need to bring with me? Do I need to bring any proof of entry with me or show an email on my phone?

No, proof of entry is not necessary – all entries made online will be entered alphabetically by surname onto sign-in sheets and you will need to sign in upon arrival so we are aware you have arrived.

A full checklist of what to bring on the night will be available in the electronic event pack sent to you in advance. Please, however, do make sure you remember to bring your walker number with you to registration.

We also advise that you bring some water with you as well as any other supplies you may require if you have allergies or special dietary requirements. The route does also pass shops where further supplies can be purchased.

Please also come dressed appropriately for the weather, especially as it will be the end of October, and wear good walking shoes/footwear. Although the route will be lit with street lighting, it is also advisable to bring a torch with you.

Are children allowed to enter the walk? What about dogs?

Yes, children are permitted to walk but must be accompanied by a legal parent or guardian at all times. Everyone taking part in the walk must complete the registration process, be that online or on the day.

Please note: as the route is on public footpaths, bikes and scooters are not permitted. Children’s buggies are, however, permitted.

We also allow dogs to join in the fun, and encourage you to involve them in the event with flashing accessories so other walkers and road users can see them in the dark. We ask that dogs are kept on the lead at ALL times without exception and are NOT left tied up anywhere unattended. We also ask (as I'm sure you would anyway) that you carry bags and pick up anything after your dog.

Will any food/drink be provided?

Yes, refreshments will be available to purchase at the start of the walk with additional refreshments available at the half way point (hospice). We’ll also provide everyone with a complementary bottle of water and goody bag containing a few donated snacks after crossing the finish line.

We do advise, however, that you bring some additional water with you as well as any other supplies you may require if you have allergies or special dietary requirements. The route does also pass shops where further supplies can be purchased.

Do I need to raise any sponsorship to take part?

Although we don’t ask for a minimum amount of sponsorship to be raised, this is a charity event to raise funds and promote the work of Sue Ryder Leckhampton Court Hospice across the county. We do encourage people to try and raise £135 to support the charity (the cost of a nurse for a day).

You’ll be able to set up an online JustGiving fundraising page after you’ve completed the online registration. We can also help with providing paper sponsor forms, collection tins and any other fundraising items. If you would like any help with your fundraising, just get in touch with the Leckhampton Court fundraising team at leckhampton.events@sueryder.org and we'll be delighted to help.

Can I sign up on the day?

Yes, on-the-day registration is permitted (subject to availability), but we encourage you to enter online so we can provide you with all the relevant information and support in advance, and also send out your walker number.

You are more than welcome to register on the night but on-the-day registration incurs an additional charge, and we recommend you arrive early to avoid any queues and make the most of the pre-event entertainment.

What is the refund policy?

Participants must pay a non-refundable, non-transferable entry fee at the time of applying. The amount of the entry fee will be confirmed in the application process and on Sue Ryder's event webpage. We regret that we are unable to offer a refund on any entries unless the event is cancelled.

What are the full event terms and conditions?

The Sue Ryder Starlight Hike is a night-time walking event in aid of Sue Ryder.

By submitting the online application form, you confirm that you understand and agree to abide by the following terms and conditions:

  1. All participants must complete a paper application form or register online no later than Monday 15th October. There will be a registration desk open on the day for those who have not registered in advance.
  2. All participants must supply emergency contact details.
  3. A parent or guardian must countersign the application of any participant aged under 18 on date of application. Participants aged under 16 must be accompanied by a responsible adult and there must be at least one adult for every five walkers aged 16 or under. Accompanying adults must ensure that their child/children is/are supervised throughout the event and has/have a good level of road safety awareness.
  4. Participants must pay a non-refundable, non-transferable entry fee at the time of applying. The amount of the entry fee will be confirmed on the application form and on Sue Ryder’s webpage for the event.
  5. Sue Ryder reserves the right to refuse any application. Sue Ryder’s decision shall be final.
  6. Sue Ryder reserves the right to change, postpone or cancel the event where forced to do so by circumstances beyond its control. Where the event is postponed or cancelled, participants shall be entitled to defer their entry to when the event next takes place or (subject to availability) transfer to an alternative Sue Ryder fundraising event.
  7. Successful applicants will receive an email confirmation. An Event Pack will be emailed to you prior to the event, giving you all the information you need.
  8. Your Starlight Hike walker number and remembrance message to wear in celebration of a loved one will also be posted to you before the night (or available on the night if registering at the event).
  9. If you’ve ticked 'yes' to a Starlight Hike T-shirt, this will available for you to collect on the evening prior to departure (unless you make other arrangements to collect these from the hospice; for instance, we may do a collection day also at Leckhampton Court Hospice).
  10. If any of your contact or other details should change after you have entered the event, you should notify Sue Ryder as soon as possible.
  11. The Starlight Hike has been designed as a low-risk event for a person of average fitness. All participants should satisfy themselves that they are in good health and physically able to participate in the Starlight Hike. If in doubt, participants should consult a GP, hospital doctor or other suitable healthcare professional prior to the event.
  12. If you have any medical conditions or if you wish to take part in a wheelchair, please contact us before completing this form for information about how you can be supported in this event.
  13. Whilst Sue Ryder will use reasonable endeavours to make the event safe, all participants must protect themselves by wearing suitable clothing and footwear. High-visibility apparel and torches/lights are recommended. All participants must follow the rules of the Highway Code as they apply to pedestrians, as well as the instructions of the event organisers and marshals on the route.
  14. Sue Ryder accepts no liability for any personal injury to any participant other than where such injury is caused by negligence on the part of Sue Ryder. Sue Ryder accepts no liability whatsoever for any loss of or damage to any participant’s property.
  15. The Starlight Hike is a walking event, which means running is not permitted and we cannot allow any other means of transport such as scooters, roller blades, bicycles or buggies, unless notified in advance and agreed with Sue Ryder.
  16. Participants are able to bring dogs; however, must be fully responsible for them at all times. If your dog fouls in a public place, you must then clean up the mess by law. Always carry plenty of disposable bags, so that you are never caught short; you don’t want to break the law accidentally. Place dog waste in special dog waste bins and not in general rubbish bins. If there is no dog waste bins, take it home and dispose of it there.
  17. All dog foul must be removed from the start/finish venue (school grounds) and the hospice grounds, and not placed in bins on either of the premises.
  18. Sue Ryder asks that participants and supporters do not smoke during the event.
  19. For health and safety reasons, participants may not consume alcohol immediately prior to or during the event.
  20. Participants should conduct themselves appropriately during the event and refrain from doing anything that might pose a risk or cause a nuisance to other participants or which might reasonably be expected to adversely affect Sue Ryder’s reputation or bring the charity into disrepute.
  21. Sue Ryder reserves the right to eject any participant who does not comply with these terms and conditions.
  22. The Starlight Hike is an exclusive Sue Ryder fundraising event. All participants must pledge to raise as much sponsorship as possible for Sue Ryder. Sponsorship monies may not be given to or shared with any other organisation. Sue Ryder suggests that each participant should seek to raise at least £135 in sponsorship: the cost of a nurse for a day.
  23. Participants should promptly collect all sponsorship monies after the event and pay these to Sue Ryder within a reasonable time of the event.
  24. In the event that the charity’s fundraising for a particular care centre or location exceeds its planned/established expenditure (calculated by year), any excess will go to fund Sue Ryder’s other vital work. All cost examples provided are calculated based on average costs.
  25. Unless they notify Sue Ryder of any express objection, participants are deemed to have agreed to take part in post-walk publicity, which may include interviews, photography and/or filming for Sue Ryder internal communications, digital channels, and local and/or national media. In the event that you raise any objections to the use of any image in which you (or any of your children) are featured after the event, Sue Ryder will remove that image from its website and refrain from any future use of it, but cannot undertake to remove from circulation any printed materials already in use.
  26. Please be aware that by registering you authorise Sue Ryder to process your personal and sensitive data in accordance with the Data Protection Act 1998 for the purposes of this event. We will use your email address to send you event-specific, non-marketing emails unless you ask us not to do this. For further details about how we use your data please see our privacy policy at www.sueryder.org/privacy.
  27. We’d love to keep in touch with you about future events and to tell you more about the work of Sue Ryder and how you can support it. Please tick the appropriate box on the application form if you’re happy for us to email or text you. If you do not want us to telephone you or send you mailings by post about our other events and the work of Sue Ryder, please tick the appropriate box on the application form.